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Dellows

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Insure for Audit costs - with Audit Shield

Posted on 23 June, 2019 at 3:30 Comments comments (0)

Audit Shield

IRD with increased funding is able to engage in more audits, and compliance reviews.

For example: IRD recently undertook a Client Risk Review of a financial services business. later this expanded into a full Audit in respect to GST and Income Tax matters. The total professional fees of $17,850 were fully covered by the Audit Shield Master Policy.

Dellows utilises Audit Shield and offers audit protection insurance to all clients annually.

The policies are low cost and tax deductible. All professional fees are covered on the event of the IRD auditing or conducting risk reviews of your business.

This is particularly useful when there are indicators that you will be targeted by the IRD at any time. Our office may strongly suggest the cover when we know the IRD will have significant queries. The policy does offer peace of mind to taxpayers seeking tax refunds, or expecting IRD action. Once the policy is in place all prior years taxes are automatically included in the policy. 

Audit shield is simply a low cost insurance policy, paying all professional fees required to address any IRD audit or review of your business taxes.



How to reduce your tax bill

Posted on 23 June, 2019 at 1:10 Comments comments (0)

How to reduce your tax bill

If wanting to reduce your taxes planning is required.


Timing involves paying taxes due at a later date, prolonging amounts due for as long as possible. Strategies include pre-paying expenses i.e. buying travel in advance; including accruals i.e. ensuring all accounts payable and trade accounts owing to suppliers at year end are included, weighing up payment basis vs invoice basis for GST, and if GST is even required. Timing is very important when it comes to taxes, for example if given a choice to make a large sale this year and pay 33%, or next year and pay 17.5%, given the choice it would be better to wait and pay tax on the sale at the lower rate. There are a number of other options such as GST payment periods 2, or 6 monthly, provisional taxes, and PAYE vs shareholder salary considerations that can all impact on the timing of tax payments. When ever possible paying tax later is the best idea to achieve savings.


Deductions include ensuring that all expenses are included, this may involve costs associated directly with your activity, together with overhead costs such as vehicle costs, depreciation on assets, and home office costs. There are a number of different categories of expenses to consider. In general the more information provided at year end the better. Include all expenses that allowed you to "continue in business" and to "earn your income". There are a number of tax rules that can be taken advantage of such as the FBT de-minimus allowing companies to make tax free distributions to staff of $300 per 3 months, for gym memberships, or the child de-minimus allowing $2,340 of income to be paid to school children without any PAYE being deducted.


Structure is an important consideration ,for example if expecting large losses on a start up a "look through company" is an ideal option. Losses should not be carried forward when paying tax on other income in the same year. Considering your structure can also ensure that income is available to be distributed to owners with lower personal marginal tax rates. Many small family businesses have both husband and wife as shareholders of the business. Trusts are a good option in some cases allowing income to be distributed to any of the beneficiaries and taxed at their marginal tax rates.


No CGT allows a significant advantage for asset owners to generate non-taxable income. How taxable income is spent is very important if wish to take advantage of the tax system. Property continues to be a very good option, tax losses resulting from investment property are available to be offset against all other income. Restructuring is available allowing your home to be mortgage free, and all debt applied against investments. Capital gains are not taxable if the timing of sales fall outside the "bright line test" period. Capital gains on business sales, shares, and other investments are also tax free. Investment in general is very desirable if looking for a greater return while minimising taxes.


The lack of a capital gains tax in NZ certainly provides a major advantage for investors to potentially make significant tax free gains.


James' Year End - Tips

Posted on 23 June, 2019 at 0:55 Comments comments (0)

2019 Year End - James Top Tips


1. Donations are deductible at year end with no maximum amount refunded at 33%

2. Dividends should be declared to clear any overdrawn shareholder current accounts (DWT due 20 April 2019).

3. Shareholdings should be reviewed to ensure they allow for shareholder salaries to be declared to all individuals working in a family business.

4. Call us if your business is going to make losses to discuss loss offset options.

5. Opt ins are required before 31 March for Ratio and AIMs provisional tax options.

6. End of financial year is a good time to change accounting software.

7. GST filing frequency can be changed before 31 March - 1, 2, or 6 monthly options are available.

8. Review property portfolios, bright-line test dates, mortgage renewal dates, rent levels, and landlord compliance.


Prepare for financial year end

Posted on 23 June, 2019 at 0:50 Comments comments (0)

Start Preparing for 2019 Year End

As the end of the financial year approaches, it always pays to spend a little extra time examining your financial records and considering ways to increase your after tax income.


There is a high chance that you will find a couple of extra savings. It is also a good time of year to reflect on your financial position, and think about goals.


Here are a couple of our top tax tips for preparing for the 2019 end of financial year:


Prior Year 2018 Taxes Are Due

Ensure 2018 tax returns have been filed with the IRD as they are due on 31 March 2019.


Write off bad debts

Businesses with outstanding amounts owed, no matter the size, that are unlikely to be recovered in full should consider writing these off as bad debts. Bad debts can be used as a tax deduction, effectively reducing your taxable income for the relevant year.


Pre-pay expenses

By pre-paying for tax deductible expenses before March 31, you will be able to minimise your tax bill. Some categories of business expenses can be pre-paid. Examples include stationery, vehicle registration, and accounting.


Split business income

In some circumstances, it may be possible to minimise your tax liability by redistributing the flow of income from your business. For example, if your partner is a low income earner, it may be advisable for you to split the business income with them. It may also be possible for you to redirect some of your income towards your children. This should be planned prior to your end as there are rules around how this can be done. Please call to discuss.


Discount reserve

You are able to claim a deduction for a discount reserve, for example a discount for speedy payments, if your debtors are traditionally entitled to this discount.


Trading stock valuation

Trading stock must be valued using a cost valuation method, unless the market selling value is lower than the cost. It is very important to value your stock at 31 March each year, where the stock is worth less that the cost price this should be recorded.


Bonuses and holiday pay

It is possibly to claim amounts payable to your employees as a deduction for the current financial year, so long as the full amount is paid to the employee within 63 days of the balance date. This may include bonuses and holiday leave paid within 63 days of 31 March.

GST Tips

Posted on 23 June, 2019 at 0:40 Comments comments (0)

Dellow - GST Tips


Tax minimisation is extremely important to us.

Please review our GST tips and take a minute to consider if you would like a GST review. 



1. Registering for GST too early or too late


For a new or small and growing business, deciding when and whether to register for GST can be tricky.


If your customers are private individuals and you register too early, you might be voluntarily giving up thousands of dollars.


If, on the other hand, your customers are GST registered, you could register to get the GST back on your outgoings.


Register too late, and surprise surprise, the Inland Revenue may impose penalties and interest.


2. Claiming GST on overseas transactions and unregistered suppliers


GST can’t be claimed on services and products sourced from overseas suppliers.


Often, these types of errors are unintentional and simply overlooked.


For instance, goods or services purchased through online companies such as MailChimp, iTunes, Facebook, or Google Apps are from overseas suppliers and cannot be claimed.


To be safe, check your invoices and receipts to see if NZ GST has been charged.


Keep in mind as well that many smaller businesses and subcontractors are not registered for GST, which means it cannot be claimed.


3. Buying assets or equipment that may be used for personal purposes

When you’re purchasing assets or equipment for business use, you may claim a GST deduction, but the amount you can claim may vary depending on whether you are a company, sole trader or partnership.


Where the asset is to be used 100 percent for business purposes, it is normally fully deductible regardless of your trading structure.

However, where there is private use, such as with motor vehicles, sole traders and partnerships must make an adjustment to the GST claimed for the expected private use component.


When a company is involved, you can normally claim all the GST, but you will need to pay some GST on every future GST return to compensate the Inland Revenue for that private use.


4. Leasing and hire purchase


If you’re buying assets or equipment using asset finance, getting the GST correct often causes problems.


If you’re taking ownership of the assets or equipment (or if there’s an option to take ownership), you can claim all the GST up front (subject to any private use above).


But if you just have the right to use the assets or equipment for a limited period, the GST is claimable on each payment.


There are all sorts of leasing deals out there, so watch out because when it says it’s a lease, it may not be. Also be aware because sometimes GST only applies to part of the regular payment.


5. Introducing "second-hand/private goods" to your business

When you buy a second-hand item for business, you can generally claim the GST even if the vendor isn’t GST registered.


If you’re the vendor (for instance, if you are selling something to your company or you’re buying from a related party), there are complex rules to prevent you from gaining what Inland Revenue would consider to be an unfair advantage. Deductions are available for these good being introduced to the GST "pool" and should be pursued.


If you prepare your own GST Returns there may be some value in ensuring everything you are entitled to are being claimed.


Recently we have noted several builders, plumbers, and mechanics that appear to have very few tools on their fixed asset schedules.


Often an adjustment is required for existing assets introduced to the business on start up. This can be significant - more here


6. Home Office Expenses


To calculate your GST adjustment you need to work out the percentage of the area that is used for work against the total area of your home.


The table below explains how to calculate an adjustment for home office expenses and provides an example.


Scenario: Erana has an office set aside in her private home. The office is 10 square metres of a 100 square metre house. Therefore, the business percentage is 10%.


The total house expenses including GST for the taxable period were $1,000, including:

rates $500

insurance (house) $200

electricity $300


Step 1 Work out the value of the business (taxable) use.

$1,000 x 10% = $100


Step 2 Multiply the amount from Step 1 by 3 then divide by 23. This is your GST adjustment. Transfer the totals to Box 13 on your GST return. 100 x 3 divided by 23 = $13.04